Remediation Process – Phase 1

Failing grades are entered by site leaders and certified in MSAS

  • Foundational Science Courses: Failing grades (including comments) must be submitted and certified no more than 2 business days after the scores are available for the final exam (see the Timeliness of Foundational Science Course and Clerkship Grade Submission Policy https://mednet.iu.edu/Policies/_layouts/15/WopiFrame.aspx?sourcedoc={1FA47861-8B7D-460D-BBBE-10CB93DCDDE8}&file=Timeliness%20of%20Grades%20Policy.pdf&action=default)
  • Once failing grades are certified for each course, Advising reaches out to failing student with remediation date and general info, including contact information for support services.
  • Student Promotions Committee (SPC) decides if student needs to appear before SPC and/or can remediate the failing grade.
  • At the start of the remediation self-study period, the Director of Foundational Science Integration, Phase 1, reaches out to students allowed to remediate with the remediation date & time and course-specific information on the remedial exam and the pass/fail cutoff.
    • Director of Foundational Science Integration, Phase 1, confirms remediation exam and pass/fail cutoff with statewide course director for each course being remediated.
  • The default location for remediation exams is Indianapolis.  The Director of Curricular Operations orders exams and reserves room for testing in Indianapolis.  If a student at a regional campus wishes to take the exam at their campus, the student will inform Director of Foundational Science Integration, Phase 1 and identify the person who will be proctoring the exam.
  • Once sites are confirmed, the Phase 1 Director of Foundational Science Integration:
    • Provides remediation exams, proctor names, and exam locations to the Director of Curricular Operations
    • Director of Curricular Operations orders exams
    • Director of Curricular Operations arranges proctors and reserves room for Indianapolis site remediation.

Day of remediation

  • Students take exams at designated times and pre-arranged places.
  • Once all remedial exams are completed at a given site, the proctor sends NBME exam results securely (via Slashtmp) to Director of Foundational Science Integration, Phase 1.

Remediation results

  • Phase 1 Director of Foundational Science Integration accesses results, determines outcome of each remediation, and informs the following of those results:
    • Student
    • Advising (Assistant Dean of Mentoring & Advising, Learning Specialist Kristin Richey, student’s Lead Advisor)
    • Campus Dean
    • Statewide course director
    • Course site leader
    • Asst. Dean of Student Records and Promotion