CME Event

Virtual CME events are strongly encouraged and preferred. In this time of COVID-19, if it is a necessity that a CME educational activity be held in person, whether on campus or at any other locations off campus, any IUSM MD, faculty or staff member organizing the event is required to complete a request form and safety plan.

If the event will involve 25 or more participants (inclusive of event organizers, staff, and participants), the event planning chair is required to complete the Indiana University Event Request Committee approval process .

If 24 or fewer participants (inclusive of event organizers, staff, and participants), the event planning chair is required to complete the IU School of Medicine CME In-Person Event Request form below. This outlines responsibilities of the event organizer(s) and requests detailed information and an attestation. Activity planners are encouraged to apply with as much lead time as possible, maybe even a month. People involved will do their best to review promptly, but this is a multi-step process. The requestor will be notified of the outcome by email.

In either case, CME’s final approval of an in-person event will be contingent upon proof of review and approval of the event.

Clients external to IU will work with the CME office to go through the approval process.

If you are looking for the request form for student events, see the IUSM Co-Curricular Event Request Form .

• All participants will wear cloth face coverings in public spaces, face-to-face meetings and all in-person activities while on a campus or off.
• All participants will follow COVID-19 room capacity limits as set by the campus or external venue and maintain 6 feet of personal distance.
• Participants will not share objects (ex. pens, serving utensils).
• All participants will practice appropriate hand hygiene and respiratory etiquette (no hand shaking, coughing into elbow, etc).
• The space will be appropriately cleaned/disinfected prior to and following the event.
• Only individually boxed or pre-packaged food and beverages can be provided for events lasting longer than 3 hours, with fewer than 25 participants, and if food is eaten outdoors with appropriate 6-feet of physical distancing.
• A list of all participants will be collected and kept for 21 days after the event.
• Outdoor events are strongly encouraged whenever possible since they reduce the risks of viral transmission compared to indoor events.
• Events must comply with current guidance from CDC, Indiana State Department of Health, State rules and host University policy. Events will never exceed local and state limitations on group size.
• IU (or host campus) travel and visitor restrictions will be adhered to at all times.
• Based on public health guidance, state, local, and/or university policy, this event may be cancelled at any time.